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Team Administrator

Reference: CA2

Level: Junior

Business area: Management Services

Location: London

Summary

An opportunity has arisen for a Team Administrator to join Miller to support its governance activities, incorporating the Compliance, Risk Management, Legal and Internal Audit teams.  

The teams collectively consist of 17 individuals, and play a key role in ensuring that Miller has a robust governance, regulatory, legislative and internal control framework.

The Team Administrator will be a key member in providing support to the heads of each of these teams. The Team Assistant will sit with and primarily provide support to the largest team, Compliance, and will work closely with the Head of Compliance, ensuring that all administrative activities are operating effectively and are up to date, as well as contributing to the organisation and delivery of some compliance projects.  

Each of the functions report to various Board Sub-committees, which meet every quarter and will require support in ensuring that required reports are prepared and made available well in advance of these meetings.

The role of the Team Assistant is to:

Administration

  • Arrange meetings and group briefings/training sessions, as and when requested.
  • Provide administrative and organisational support to the Head of Regulatory and Group Governance and to the Head of Compliance.
  • Collate papers and upload using meeting management software in advance of Board Sub-committee meetings (including for the Compliance Committee. Risk Committee and Audit Committee).
  • Maintain filing and electronic record keeping framework, including registers maintained in Excel and Word (eg register of communications with the FCA) and flowcharts (eg group structure), scanning and photocopying.
  • Liaise with team members in order to update the team’s task list on a weekly basis.
  • Maintain up to date records to evidence proper governance.
  • Arrange couriers for sensitive documents.

Regulatory

  • Contribute to the delivery of the compliance plan.
  • Prepare draft regulatory applications.
  • Contribute to the administrative organisation and delivery of compliance projects.
  • Provide administration around Compliance related firm wide training and induction.

Legal, Internal Audit and Risk Management

  • Provide organisational and administrative support, including uploading legal documents to the central database and supporting ongoing projects.
The candidate
  • 2 A levels or equivalent.
  • Proven experience in an administrative role in the professional or financial services.
  • Comprehensive understanding of Microsoft Word, Powerpoint and Excel.
  • Strong organisational and time keeping skills.
  • Strong communication skills and able to motivate action from others.
  • Ability to write reports and other documents that are clear and articulate.  
  • Strong interpersonal skills, allowing you to interact with individuals across all seniority levels, both within the team and across Miller, and have experience in being able to influence others.
  • Good attention to detail and be precise in your work.
  • Ability to work well within a team but also be self-driven, organised and self-motivated to deliver planned activities in a timely manner.
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